Weavers Way Cooperative Board Election Process 2017

Any questions regarding the information here? Contact Sylvia Gentry of the Leadership Committee at sylviabgentry@gmail.com.

Voting for the 2017 Weavers Way Board Elections starts in April. Candidates must submit an application, photo and candidate statement (see below) by Feb. 28.

Information for Prospective Candidates

Weavers Way is a growing, dynamic food co-op in a region that is undergoing a significant increase in the number of cooperatives being organized and opening their doors. This is an exciting time to be a part of the Weavers Way Board. You are encouraged to read these materials and decide if you wish to become a candidate.

While Board service can be fun, it is also serious business. Members who are interested in running for the Board are strongly encouraged to take both their candidacy and, if elected, Board service seriously. Candidates are asked to:

  • Attend at least one Board meeting prior to becoming a candidate.
  • State all potential conflicts of interest on the application and must not have an overriding conflict of interest.
  • Sign an agreement specifying that, if elected, you will fulfill the expectations of Board service as listed below to the best of his/her ability.

The Board of Directors of Weavers Way operates using the model of Policy Governance. This model of leadership results in the Board using very little of its time making operational decisions. Rather, the Board focuses its attention on the strategic direction of the cooperative, engaging with members and evaluating management performance. Policies have been developed by the Board outlining:

  • How the Board functions.
  • How authority is delegated to management.
  • What limitations management may have.
  • To what ends management is working.

Management then reports to the Board in written monitoring reports as to compliance or non-compliance with these policies.

Directors have fiduciary responsibility to Weavers Way's member-owners to act in an informed and prudent manner. Directors have a duty to represent the members at large and to act in their best interests (not those of any faction thereof).

The Process

Interested members are welcome to contact Sylvia Gentry, Leadership Committee, with questions at sylviabgentry@gmail.com.

The official deadline for candidacy is Tuesday, Feb. 28. This includes the submission of a photo of the candidate and a 250-word response to the following questions:

  • Why are cooperatives in general and Weavers Way in particular important to you?
  • How will your experience, skills or unique perspectives strengthen the Co-op Board?
  • What do you perceive to be the long- and short-term challenges facing Weavers Way and how would you address them?
  • What volunteer experiences have you had with other cooperatives or organizations?
  • How can Board members better represent the opinions of the membership?

Both the photo and the responses will be published in the Weavers Way Shuttle and on the Weavers Way website.

The signed agreement and conflict-of-interest disclosure (see link to the PDF below) is also due Feb. 28. Voting (now mostly done online) begins in early April and ends at the Spring General Membership Meeting. At that time, votes are counted and winners announced.

Director Requirements

(Per Weavers Way bylaws)

  • Must be a Weavers Way member in good standing.
  • Must be at least 18 years of age.

Candidate Requirements

(Adopted by Weavers Way Board October 2014)

  • Must attend at least one Board meeting prior to becoming a candidate.
  • Must state all potential conflicts of interest on application and must not have an overriding conflict of interest.
  • Must sign an agreement specifying that, if elected, you will fulfill the expectations of Board service as listed below.

Director Expectations

  • Commitment to cooperative principals.
  • Familiarity with and adherence to Weavers Way's Ends, bylaws and Board policies.
  • Willingness to work within Policy Governance model for Board work.
  • Availability to attend Board meetings, usually the first Tuesday of the month 11 months of the year. (The Board does not meet in August.)
  • Willingness to dedicate significant time to Board work (6+ hours per month), come to each Board meeting having read the materials and be able to participate knowledgeably in discussion.
  • Willingness to engage in educational opportunities and offerings, which may involve travel.
  • Willingness to participate in Weavers Way meetings in addition to Board meetings.
  • An ability to communicate via email, including transmittal of potentially large attachments.
  • Ability to understand financial statements or be willing and able to learn.
  • Professional attitude, including keeping confidentiality.

Skills, Abilities and Experience Desirable for a Director

Prior experience and professional training are not required to run for the Board. However, these skills, abilities and experience are helpful to Weavers Way Board members:

  • Understanding of natural foods and nutrition.
  • Experience or knowledge in the following: business finance, strategic planning and goal setting, human resources and labor relations, program assessment, grocery business, legal arenas, organizational development.
  • Experience serving on other boards, for-profit or nonprofit.

Application

Download the pdf: Weavers Way Board Candidate Application, Conflict of Interest Disclosure and Director's Agreement.